Administration Officer

Administration Officer, School of Medicine
Based in Darlinghurst (Sydney) Campus
1x Full-time and 1x Part-time (0.5), Continuing contract

• Rewarding opportunity
• Friendly and collaborative environment
• $71,664 - $76,281 pa (Level 4) + 14.25% superannuation

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

The School of Medicine offers a four-year Doctor of Medicine (MD) program that has been fully accredited by the Australian Medical Council of Australia and is highly ranked by graduates in national surveys. Key features include a focus on small group teaching and problem-based learning, combined with rich clinical experiences across the entire program. The School also offers several postgraduate programs.

This position works in collaboration with academic and professional colleagues to provide effective and efficient administrative support for the School of Medicine. This position will report to the Administrative Coordinator, working under routine supervision.

• Provide effective and efficient administrative support within the School.
• Coordinate meetings, prepare minutes, and organise correspondence for meetings.
• Compile and assist with reports, typing of correspondences, submissions, statistical summaries, data sets, and other material as required.
• Support and maintain internal databases and registers and manage the day-to-day requirements of the office.
• Assist the Administrative Coordinator and Senior Administrative Officers with the administration of policies, procedures, guidelines, and forms.
• Liaise with various leaders across the University departments to ensure collaboration.
• Comply with all other reasonable training and duties as identified by the line manager (or delegate).
• Comply with University policies and procedures in all aspects of their work and conduct.

• Completion of a diploma level qualification, or an equivalent combination of relevant experience and/or education/training.
• Demonstrated administrative experience, preferably in tertiary or other education sectors.
• Demonstrated competency in various software packages including the Microsoft Office Suite (Word, Excel, Visio), Adobe, In-Design, and timetabling programs (Allocate, Sonya).
• Highly developed communication (oral and written) and interpersonal skills with the ability to liaise effectively with tact and discretion, with a wide range of people both internal and external to the University.
• Ability to exercise initiative and judgment as appropriate, and work in a flexible and dynamic environment with competing priorities to meet deadlines.
• Ability to collaborate across multifunctional teams, providing a high level and responsive service.
• Proven record of preparing high-quality documentation with excellent accuracy and attention to detail.

• Fast-paced environment with opportunity for professional growth.
• Generous training and development opportunities.
• Join the University supporting its students and staff to achieve their career goals - in a personal and positive environment.

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date: 21 February 2025

For further information on how to apply, please visit: How to apply Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Please direct your queries regarding this role to Janette Tam,

Unsolicited contact from recruitment agencies will not be entertained.