About the Job
About the role
Are you a proactive, detail-oriented individual with a knack for multitasking and problem-solving? We are looking for a proactive and team-oriented individual who can manage a variety of tasks, work independently, and support the overall objectives of the Procurement branch. This role will provide vital administrative support to the Procurement and Commercial Services Contract Management teams - Panel Management, and Fleet Vehicle Services teams.
Your day-to-day will involve providing essential administrative assistance to the Contract Management Manager, handling scheduling, preparing agendas, and taking minutes for key meetings. You'll also be at the heart of managing panel supplier details, maintaining panel arrangements in the PTA Contract Management System, and supporting critical records management processes.
On top of that, you'll ensure the smooth administration of contract securities between PTA and contractors, help maintain accurate contract records, and coordinate with internal and external stakeholders. You will also assist the Fleet Vehicle Management team with a range of services, from managing vehicle booking and logbook tracking to overseeing email and hardcopy correspondence, all while monitoring essential IT systems.
If you are detail-oriented, able to prioritise tasks, and committed to delivering high-quality service, we encourage you to apply and join a collaborative, dynamic team!
About You!
To excel in this role, you should possess:
- Experience in the use and application of a PC including the ability to undertake spreadsheet tasks, and manage large volumes of emails for several inboxes and team.
- Sound written communication skills, including the ability to draft routine correspondence.
- Ability to prioritise work and meet targets.
About Us
The Public Transport Authority's (PTA) vision is to be recognised as a leader in providing world-class public transport services and solutions. Our purpose is to provide safe, customer-focused, integrated, and efficient transport services that align with our core values.
At the PTA, we hold five core values dear: safety, respect, recognition, integrity, and sustainability. These values guide everything we do, ensuring a workplace where safety is paramount, respect is fundamental, achievements are celebrated, integrity is unwavering, and sustainability is integral to our mission.
As a fast-growing economy, Western Australia's public transport system, under the PTA, is recognised as the best in Australia and one of the most efficient, clean, and safe networks globally. Rail transport plays a vital role in our continued success and growth, exemplified by our numerous projects such as METRONET, designed to meet the public's needs and expectations. Moving millions of people requires the skill and commitment of a talented workforce, and at the PTA, we are dedicated to delivering on our vision and purpose while upholding our values every step of the way.
You can expect.
- Opportunities to grow through personal development and career pathways
- Health and Wellbeing programs including access to a free 24/7 onsite Gym
- Subsidised Corporate Apparel and Spectacles
- Opportunity to join our Social Club offering savings and benefits all year round.
There is currently a 28-month fixed term opportunity available for immediate start, with the possibility of extensions and/or permanency. Applicants assessed as suitable through this process may be used to fill similar vacancies on a fixed term or permanent basis that may arise within the next 12 months.
The PTA is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Further Information
Please refer to the attached Job Description Form (JDF) for full details about the position, including any specific requirements relevant to appointment.
Please contact Paul Atkins, Contract Management Manager on for specific information about the role.
Applicants are requested to provide the following:
- A comprehensive CV with two work related referees.
- A cover letter outlining your relevant experience and interest in the role, with no more than three (3) pages.
Applicants are requested to apply online using the 'Apply for Job' button at the top/bottom of the screen. Please note the closing date and time, as no emailed, late or pro forma applications will be accepted.
All applications must be submitted through the PTA website, or the WA Government jobs portal. Applications received via other platforms will not be considered.
Please note you will be required to complete the PTA Integrity and Qualification Consent Form and an Australian National Police Clearance should you become the recommended applicant through the recruitment process. Adverse outcomes of Integrity reviews and NPC's will not necessarily disqualify an applicant from the selection process. All PTA positions are subject to ongoing integrity screening. Suitable applicants will also need to undertake a Drug and Alcohol Screen prior to commencement.
