Administrative Assistant (533967)

Department of Health
Hospitals & Primary Care - Hospitals Sth
Hospitals Sth - Surgical & Periop Servs

Applications must be submitted by Saturday 08 March, :55 PM AEST

Health and Human Services (Tasmanian State Service) Award, General Stream, Band 2

Part Time

South

Royal Hobart Hospital

The Department of Health is looking for an Administrative Assistant to join the Surgical and Perioperative Services administrative team.

The Team: Surgical and Perioperative Services administrative teams engage in a wide range of duties and offer plenty of opportunity for professional development and growth. Our stream promotes a positive working environment and has been actively working towards embedding a problem-solving and can-do attitude culture. We are seeking applicants who can demonstrate initiative, a positive and enthusiastic attitude, multitasking skills, and the ability to work both independently and as part of a team. The successful applicant will primarily liaise with internal stakeholders such as executives and a wide range of hospital staff. Duties include, but are not limited to:

• Utilising software such as iPM, DMR, PageUp, RMS, and eScriptionone.
• Coordinating shared mailboxes.
• Diary management.
• Processing and tracking timesheets, overtime, leave, and shift swap forms.
• Ad hoc meeting preparation and minute taking.
• Rostering.

Within Surgical and Perioperative Services, we promote productivity in conjunction with upskilling of staff to enable progression within the stream.

The Role:

In accordance with established Agency policies, guidelines, and procedures, the Administrative Assistant will:

• Provide high-level administrative and clerical support to the Head of Departments (HoDs) Surgical Specialties and/or Medical Staff within Surgical Specialties.
• Undertake a wide range of clerical and organisational duties to assist with the flow of information to and from the Departments of Surgical Specialties.
• Contribute to the coordination of the day-to-day general administration of the office to ensure that operations are maintained in an effective and efficient manner.

You will need to:

• Provide comprehensive and high-level administrative support to the Surgical Specialty Departments and their members, including, but not exclusively, medical typing, taking minutes of meetings on an ad-hoc basis for basic team meetings, typing correspondence and reports from dictation or draft form, and maintaining computerised records and databases.
• Maintain computer information systems and use effective data processing mechanisms for the retrieval and storage of data.
• Liaise effectively with internal and external stakeholders and ensure a caring and courteous manner is shown towards clients, members of the public, and co-workers, with a customer service focus.

Note: Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Details of appointment: General Stream, Band 2

Permanent part-time, day worker position, working 60.8 hours per fortnight, commencing as soon as possible.

Notwithstanding, hours to be negotiated with the successful applicant.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full-time, part-time, and casual vacancies.

Salary: $66,049 to $70,993 per annum (Pro rata). Our Employer 11.5% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2022.

Salary Packaging:

You'll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.

Benefits available to eligible candidates:

• Professional development and accelerated pathways.
• A range of leave entitlements, including study leave and Professional Development Support.
• Fitness Passport - You and your family can access 40+ fitness facilities across Tasmania for just $13.95 per week per person, or $25.95 for a family.

Download the Statement of Duties and any Associated Documents

We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process, and application guidance.

Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.

You will be prompted to complete a 1-2 page application detailing your experience, skills, and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required.

For more information:

Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.

What it is like working at the Department of Health?

Compassion, Accountability, Respect, and Excellence are the key values to work in the Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania!

Respecting diversity is the foundation of everything that the Department of Health does. This allows us to instill trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.