Clinic Director

Job Posted 3/10/2025

Chapman University

Orange, CA 92856

Category Management

Job Description

Position Title: Clinic Director

Position Type: Regular

Job Number: SA47024

Full or Part Time: full-time 40 hours weekly

Fair Labor Standard Act Classification: Exempt

Anticipated Pay Range: $92,800 - $100,000

Pay Range Information: Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Job Description Summary: Serves as a bridge and liaison between the Frances Smith Center and the MFT Program. Direct and oversee the Frances Smith Center for Individual and Family Therapy. Duties include the management, oversight, and direct administration of daily Center operations including oversight of the Center budget and operations. Monitor not only the student-client hours related to graduation but also work with clinical supervisors to ensure the quality of services being provided by the students to clients in the community. Represent the Center at various community meetings and organizations for referrals, including marketing of the Center's services on-campus and to the local community, as well as develop and revise marketing tools as needed. Coordinate with the MFT Department Chair to ensure continuity of didactic training within the MFT Program. Develop and conduct Center orientation for new students. Act as the on-site supervisor for all MFT students in the Center, including 24/7 on-call availability for clinical emergencies and crisis intervention. In addition, follow all statutes and regulations from the California Board of Behavioral Sciences (BBS) and accreditation standards from the Commission on Accreditation for Marriage & Family Therapy Education (COAMFTE). The Director will conduct clinical reviews of all client files, develop and update Center policies and procedures, legal forms, and documents related to practicum training, organize and participate in MFT-program related activities, in particular participate on Clinical Advancement Exam committees. Directly supervise the graduate student worker and all MFT students in the Center (avg. 20-30 students).

Responsibilities: Management/Administration

Daily operation of the Frances Smith Center for Individual and Family Therapy (FSC)
Review new client intakes prior to assignment to ensure they meet MFT scope of practice and competence for a first-year MFT Trainee. Refer out clients to community partners that do not meet MFT scope of practice and competence for a first-year MFT Trainee.
Ensure all client files meet sound best clinical practice guidelines.
Represent the Center at various community meetings and organizations for referrals.
Prepare and review written reports and correspondence prior to their release. (e.g. client letters, reports, letters to referral sources, etc.)
Respond to all Center client concerns and complaints.
Establish and revise Center policies and procedures and in-house forms consistent with best practice standards and legal/ ethical guidelines for the field of Marriage & Family Therapy.
Responsible for the development, analysis, and monitoring of Center budget and expenses.
Conduct monthly meetings with clinical supervisors.
Review each clinic student's performance with clinical supervisors and consult with clinical supervisors regarding any remedial actions needed to ensure performance meets University, BBS and COAMFTE guidelines.
Participate as a member of the MFT Practicum Committee (MFC) to address student clinical training issues and remediation.
Oversee risk management issues and link with appropriate resources. Work with the MFT Department Chair in completing the annual risk management renewal documents.
Respond to all request for records from Chapman Legal Affairs and Center clients as the Custodian of Records.
Work in conjunction with the MFT Department Chair to coordinate supervision assignments and work to address supervisory needs.
Work with the MFT Department Chair to coordinate the Advanced Clinical Training offered each semester (Fall, Spring and Summer).
Work collaboratively with the MFT Administrative Assistant in allocating expenses and monitoring daily activities to ensure the clinic is within budget each fiscal year.
Work collaboratively with the MFT Administrative Assistant to maintain the Center's account with the electronic health record - ClinicNote.
Work collaboratively with the MFT Administrative Assistant to collect and tabulate data required for COAMFTE COI Meetings, COAMFTE Annual Report and COAMFTE reaccreditation efforts.
Attend the weekly MFT staff meeting, monthly MFT Student Leadership, bimonthly MFT Alumni Advisory Board and once a semester COAMFTE Communities of Interest Meeting.

Clinical/Training

Assist the MFT Department Chair and MFT Director of Clinical Training in oversight of Practicum courses (MFT 694 and MFT 696).
Assign MFT student assignments in Practicum Collaboration experiences.
Ensure compliance with BBS regulations and COAMFTE standards regarding clinical training and advise MFT Department Chair as appropriate.
Coordinate with MFT Department Chair to ensure continuity between didactic clinical training within the MFT Program.
Directly supervise the MFT Graduate Student Worker and Center MFT trainees during their one-year practicum experience.
Respond to all student clinical questions, concerns in a timely manner (Immediate response for crisis issues. 48hours response for all non-emergency issues).
Provide on-site clinical supervision to MFT Trainees and be available by cell 24 hours/day, 7 days a week, for Center emergencies.
Maintain knowledge of current BBS laws and regulations as they pertain to MFT license.
Maintain knowledge of COAMFTE accreditation standards as they pertain to the clinical training of MFT students.
Review, monitor, and trouble-shoot with clinical supervisors regarding student-client contact hours related to graduation.
Participate on all Clinical Advancement Exam committees to evaluate students' readiness and competence to begin Center practicum.
Conduct Center orientation for all MFT students entering the Center for their one-year practicum (Fall and Spring semesters)
Maintain annual membership in professional organizations (CAMFT and AAMFT). Consult with both professional organizations as needed on any legal/ethical and/or clinical practice issues that may emerge.

Chapman University and Community Outreach

Liaison between Center, Marriage and Family Therapy Program, and other departments within Crean College and on-campus university services.
Liaison between Center and outside agencies and referral sources in the local community.
Attend the bimonthly Orange County MFT Consortium Meeting.
Represent the Center at community mental health events.
Coordinate within the MFT Department Chair, Crean Development Coordinator and University Relations in the pursuit of outside funding sources via grants and donations from community members, organizations and MFT alumni.
Develop marketing tools, including brochure, website updates, and flyers, to disseminate to the community.

Required Qualifications:

Master's Degree in Marriage & Family Therapy or related field such as psychology, counseling, or human development; Licensed Marriage and Family Therapist in California, 2 years post-license (in order to clinically supervise students in the state of California.)
AAMFT Approved Supervisor Designation (in order to supervise in a COAMFTE accredited program)
Ability to exercise independent thinking and judgment with respect to clinical and crisis issues.
Knowledge of COAMFTE accreditation standards as they pertain to MFT student clinical training and knowledge of current BBS regulations and ability to translate state laws and regulations into Center policies and procedures.
Working knowledge and experience in the application and interpretation of legal and ethical regulations pertaining to the practice of marriage and family therapy.
Strong verbal communication skills with proven ability to share procedural information in a clear, accurate and concise manner; experience with public speaking and presentations.
Proven ability to prepare clear, concise and grammatically correct documents, reports and correspondence.
Proven ability to analyze data and propose solutions to problems utilizing critical thinking skills necessary for analysis and program project management.
Excellent interpersonal and communication skills, both oral and written.
Proven ability to work effectively and as a team member with other departments and university administration.
Computer skills including word processing, Excel, and basic web search.
Ability to supervise and train staff, including development of training workshops.
Strong organizational and administrative skills.
Strong commitment to student service.
Active participation in the professional community with the ability to network.