A new opportunity exists for a professional and driven team member to join the Applied Medical team as a Contracts & Tender Administrator, on a full-time permanent capacity.
About Applied Medical
Applied Medical is a new generation medical device company with a proven business model and commitment to innovation that has fuelled our rapid growth and expansion worldwide.
What connects us all is our mission to improve the affordability and accessibility of high-quality healthcare by delivering innovative technologies that enhance clinical care.
Be part of the growing Australian & New Zealand arm of our global organisation that makes decisions locally for what is right for patients, customers, our community and the environment.
Join the Applied Medical family today!
About the Role:
As a Contracts and Tender Administrator, you are responsible for preparing, reviewing, coordinating and leading our contracts and tender process for Applied Medical Australia and New Zealand in a timely manner and according to internal and external procedures, liaising with customers and other departments across the organisation ensuring compliance.
If you have excellent organisational and project management skills, a good understanding of written texts including legal and medical language and the ability to meet strict deadlines, we encourage you to apply!
Your responsibilities will include:
- Lead the contracts and tender process
- Maintain relationships and timely communication with key stakeholders
- Understand and follow Applied Medical's Quality Systems per training
- Follow safety requirements and company policies and procedures
- Implement and maintain relevant data, prices, and contracts in the appropriate systems
- Participate in negotiation and review of contracts and tenders, informing relevant departments
- Monitor the Contracts inbox
- Understand and identify any risks and liabilities within the proposed tender or contract requirements
- Identify tender opportunities, cascading the tender requirements to relevant teams or departments, and tender planning
- Preparation and communicating of various reports and analysis
- Fill-in and compile documentation, submit the offer, follow up on the tender or contract progress and act as a reviewer for the tendering or contracting processes of peers.
- Act as a contact person for contracting authorities and a reference point for questions and advice
- Understand and comply with the policies, standards of the purchasing organisation, and national or local regulations and acquire and maintain knowledge of local public procurement regulations
- Train and guide members of the team on relevant procedures, work instructions etc.
- Report relevant issues and make suggestions for improvement
About you:
- Bachelor's degree in a relevant field with 2+ years demonstrated experience in contract administration or similar role
- Experience working within international and fast-paced environments
- Exceptional planning and organisational skills, with a high level of attention to detail and accuracy
- Willingness to adapt to new situations and to let go of initial objectives if necessary
- Analytical and systematic in identifying potential problems
- Capable of understanding complex legal and procurement documentation in native language and English
- Ability to work independently and a team player as part of a team to solve problems.
- Experience using contract management software
- High level of interpersonal skills
- Analysis and problem-solving skills with the ability to proactively review other considerations in the delivery of the tasks
- Work effectively under strict, meaningful regulations
- Develops and uses tools to plan and organize their own time effectively
- Monitors the progress of tasks and activities, and keeps manager informed of progress
- Work collaboratively in a team environment that encourages suggestions for improvement as well as creating a cohesive team atmosphere
- Confident written and oral communicator, with proven ability to engage and build relationships with other team members and stakeholders
Why Applied Medical?
- Work for a market leader who is proud to have a significant and sustainable impact on healthcare
- A diverse work environment with an industry-leading culture of learning, development, and inclusion
- Your wellness is important to us; Employee Assistance Program is available to all team members and their families
- New Fitness & Wellbeing Benefits platform - WHEREFIT
- Permanent and secure role
- Conveniently located in Stafford, 4km from Brisbane CBD and close to transport
- Small professional office environment with supportive, welcoming management and team members
Please note: We will be moving to a brand-new exciting office located in Geebung in 2025
