Corporate Receptionist / Boardroom Attendant (Job Share)

Posted: 12/02/2025

Closing Date: 26/03/2025

Job Type: Permanent - Part Time

Location: AU - VIC - Melbourne

Job Category: Administration

About Us

Jarden is a leading investment and advisory group, offering a range of investment products and services to clients operating in wholesale and retail markets in Australia, New Zealand and around the world.

In Australia, our team members have been at the forefront of corporate finance and financial markets for decades, leading some of the country's largest and most complex transactions.

We are proud of our talent and dedicated to helping our clients reach their goals across sophisticated local and international markets. Whether you're an institutional, corporate, or private investor, Jarden's dynamic, responsive and flexible approach makes us a trusted partner in your potential.

The Role

As our Corporate Receptionist, you will be the cornerstone of our frontline client service, ensuring every visitor enjoys a world-class experience. You'll also manage a variety of administrative tasks and office operations.The working hours for this role are 8:00am to 4:30pm and we are seeking a part time person (2-3 days) for a job share arrangement. Additional hours during peak periods are sometimes required so some flexibility with regard to hours is desirable.

Key Responsibilities:

Reception and Client Service:

• Create a positive first impression with your professional demeanour and communication style.
• Warmly welcome and host clients and guests, making them feel valued and well-attended.
• Coordinate and arrange internal and external meetings, ensuring everything runs smoothly.
• Provide exceptional internal customer service with a high level of cooperation and respect.

Office Management:

• Oversee daily office operations, ensuring a well-organised and efficient workspace.
• Manage the security pass system, including arranging and updating access.
• Facilitate the onboarding process for new employees, including orientation and resource setup.
• Handle office management tasks such as catering, utility supplies, and cleaning services.
• Reconcile monthly expenses and oversee facilities management for the Melbourne office.

Executive Assistance & Corporate Access:

• Preparing meeting materials, printing and binding.
• Support Executive Assistants and the Head of Corporate Access with event and meeting coordination.
• Database management.
• Act as the primary contact for Zoom and Teams meetings (training provided).

About You

You will exhibit a high level of professionalism and maintain a consistently positive demeanour. You will have excellent communication skills and the ability to build rapport effortlessly. You'll be self-motivated with a strong client service focus and personal integrity. In addition you will have:

• Highly professional personal presentation
• Strong organisational skills.
• Experience with MS Office
• Reliability
• The ability to prioritise tasks effectively and meet deadlines
• The ability to work independently and proactively resolve issues.

Previous Experience:

• Minimum 2+ years in a Corporate Boardroom Attendant or Receptionist role

In return, we can offer you a great company and team culture within our growing firm.

If you are a motivated individual with a passion for excellence in client service and office management, we'd love to hear from you!

At this time, we are only able to consider applicants with permanent work rights in Australia as we are unable to offer sponsorship for this position. We appreciate your understanding.