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EA to Director

Job Posted 3/11/2025
Charterhouse Recruitment (Australia)
Melbourne, Melbourne 3001
Category Management
Pay
$80,000.00 to $100,000.00 Per Year
Job Description
  • Support esteemed director day to day & projects
  • Based in inner city suburbs, 5 days in office
  • Partner with executive team & external stakeholders
About the company: Our client within the education support industry is looking for an experienced Executive Assistant to join their team and support an esteemed and well-tenured Executive Director. Ideally, you will have C-suite experience and have worked in a varied role previously, supporting with board meetings as part of this. We are seeking a proactive, detail-oriented, and relationship-driven EA to provide high-level support and partner with the Director. This role is based in the inner city suburbs, near public transport and requires someone to be in the office five days per week, Monday - Friday.
Key Responsibilities:
  • Provide executive and secretariat support directly to the director, and also to the executive team on occasion.
  • Build and maintain strong relationships with senior stakeholders both internally and externally.
  • Provide Board and Chair support when required, preparing agendas, taking minutes, and distributing materials.
  • Assist the Director with the preparation of reports, briefing papers, presentations, and other documentation.
  • Manage the flow of information to and from the department, ensuring timely progression of projects.
  • Work with the department-wide project team on process improvements when required.
  • Take the lead in organising committee meetings by creating agendas, minutes, and action item follow-ups.
About You:
  • 4+ years of experience as an Executive Assistant or high-level PA support/project management.
  • Strong ability to build relationships and work collaboratively with senior leaders and external parties.
  • Proactive and adaptable, with excellent organisational and communication skills.
  • Highly detail-oriented and able to manage multiple tasks in a fast-paced environment.
  • Must be available to work onsite in the inner city, five days per week.
Benefits:
  • Work for a supportive, people-focused organisation with a focus on collaboration.
  • Ideal office location, walking distance from train & tram lines.
  • Health & Wellbeing discounts available.
If you are interested in this role please APPLY with your resume.