EA to the General Counsel/Administrator, Governance & Board Services

Posted: 20/02/2025

Closing Date: 12/03/2025

Job Type: Permanent - Full Time

Location: Sydney

Job Category: Administration and Office

Your new role:

We're looking for people who have a real drive to make a difference-for our customers, for each other, and for CSC.

This role involves undertaking administrative duties and providing executive support to the General Counsel, including supporting the Governance and Board Services team to deliver services in support of CSC's Board.

The role is key to supporting the General Counsel in the successful management General Counsel team. The role has a particular focus on assisting with the corporate secretariate (Governance and Board Services) function. This includes diary management, meeting coordination, travel bookings, attending Board meetings, arranging Board and Board Committee meeting logistics (including liaison with Directors and Senior Executives), compilation of Board paper packs, and other support/duties as necessary.

This position is based in Canberra. Applicants are required to relocate if successful for this position.

Key Responsibilities:

• Effective diary management: organising meetings, collating and preparing documents, and coordination relevant to scheduling meetings, such as booking travel, meeting spaces and arranging catering.
• Organising arrangements for the General Counsel's meetings, including assisting in room set up and clearing (teleconference, videoconferencing etc.)
• Booking and managing domestic and international travel and accommodation for the General Counsel, the team, and Directors.
• Travelling interstate to support CSC Staff, Committee members and Directors at Board and Committee meetings (overnight and day travel will be required in this role - approximately 4 -6 times per year).
• Managing information and correspondence flow, processing information requests, updating and modifying records, operating and maintaining the secure online Board portal and producing routine documents for the Board and Board Committees.
• Effective record keeping including capturing meeting and training attendance, capturing declared gifts duties and interests and key document filing.
• Developing and maintaining relationships, including interacting effectively with Directors, committee members and staff at all levels.
• In relation to team meetings: prepare agendas, distribute papers and attend and take minutes (if requested).
• Prioritising and following up on incoming issues and concerns addressed to the General Counsel, including those of a sensitive or confidential nature.
• Providing a bridge for smooth communication between the General Counsel and internal business functions; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Complete a broad variety of administrative tasks for the General Counsel and Senior Manager Governance and Board Services.

What you need to excel:

You will possess below technical expertise and experience:

• Experience in an administrative coordination, travel or event coordination role
• Previous experience in providing EA support to a Senior Executive, preferably an Executive with Governance and/or Legal focus
• Advanced skills in Microsoft Office suite of products
• Experience in a busy and multifaceted role
• Qualifications in business administration or event planning/management (desired but not essential)

CSC's Core Competencies reflect the key sets of skills, knowledge, experience, and behaviours required to perform your role effectively. These are:

• Delivering results and meeting customer expectations
• Working with People
• Adapting and Responding to Change
• Deciding and Initiating Action
• Analysing
• Commercial and Strategic Thinking

The drive to make a difference.

With over $70B in funds under management, CSC has provided superannuation services to employees of the Australian Government and members of the Australian Defence Force for over 100 years. We are proud to serve those who serve Australia.

Every day, CSC makes a real difference by guiding our customers to make the right choices, and to feel confident about their financial wellbeing. Through our world-leading investment strategies, we are always growing and improving. That means creating an environment where each and every one of us has the opportunity to strive together for excellence.

To apply for this opportunity please include a cover letter outlining your suitable skills, career aspiration alignment and interest in the position and working for CSC, along with your current resume.

Please note: Agency submissions will not be considered for this position