We are seeking an Office Manager to join our Melbourne Administration team on a full time basis.
About Us
Mills Oakley is a leading national law firm with a proud history spanning over 160 years. In that time, we've grown into a Top 10 Australian law firm by size while remaining true to our shared vision of exceptional client service with a friendly and collaborative ethos. Mutual trust and respect are at the heart of everything we do.
The Role
An exciting opportunity has arisen for an Office Manager to work in our Melbourne Administration team. You will display a willingness to learn and have experience, ideally from within a legal or accounting practice.
Responsibilities will include the following:
- Manage the direct management of office facilities and services including catering, reception coverage, including assisting with boardroom and event organisation;
- Lead a small admin team;
- Maintain some of the operational costs of the Melbourne office (e.g. stationary, catering) as determined by management;
- Provide training for administration team starters, as well as providing on-going support and assistance to teams;
- Attend to building requests e.g. lights out, air conditioning issues, toilet blockages etc.;
- Ensure the smooth coordination and management of security access and building passes to the offices in on and off-peak times
- Data entry, including reconciling courier invoices, special mail requests and archiving;
- Restocking stationery areas and printers;
- Effectively managing incoming and outgoing mail (internal and external); and
- Assistance with general day-to-day tasks as required.
Who We're Looking For
The ideal candidate will have at least 2 years' experience with administration and demonstrate excellent communication and time management skills, with a client service focus. This is an exceptionally busy role and the successful candidate will have experience in prioritisation of key tasks and deliverables. You will have a proven history of meeting deadlines and have the ability to display initiative. This role will see you working 7.45am to 4.15pm.
What We Offer
We take a collaborative approach to your learning & development, giving you the personal attention and unique opportunities required to help you realise your full potential. We are committed to your health and well-being and offer a multitude of employee benefits including:
- Discounted health insurance;
- Employee Assistance Program;
- Discounts to gyms and studios across Australia;
- Study and exam leave;
- Competitive referral bonus; and
- Other amazing perks!
Apply
All applications must include a CV and Cover Letter addressed to the Talent Acquisition team and submitted online via our Careers page.
