People and Culture Administration Officer

Department: Management & Corporate Services

Type: Full-time

Posted: 26 February 2025

Closes: 11 March 2025

• Situated in Adelaide CBD (flexible work arrangements available)
• Become part of a not-for-profit organisation in SA with a strong sense of purpose
• Enjoy benefits such as free access to recreation facilities, discounted OSHC services, and our EAP, LifeWorks

THE ROLE

Are you passionate about providing administrative support in a HR/P&C environment? Are you looking for opportunities to contribute to P&C operations at an administrative level? If so, we have an exciting opportunity for you!

We are looking for a highly motivated People and Culture Administration Officer to join our supportive team. Key responsibilities include:

• Assist the People and Culture team with day-to-day tasks and enquiries that come through the P&C email inbox and Head Office phone
• Provide administrative support to the P&C department, including managing employee files, data entry, and maintaining employee files
• Assist with the recruitment process, including posting job advertisements, initiating reference checks, and requesting pre-employment checks
• Prepare employee paperwork, including contracts and contract variations
• Set up new hires and accurately input and update employee information on relevant systems
• Process terminations and resignations on relevant systems
• Manage and organise the P&C inbox, responding to enquiries in line with knowledge/experience, and escalate to other P&C team members or departments as applicable

If you are passionate about Administration/P&C/HR, have a strong background in administration, and are looking to expand your skills and knowledge, we would love to hear from you!

At YMCA SA, we value work-life balance and offer flexible working arrangements, including hybrid work options, based on mutual agreement and suitability.

SKILLS & EXPERIENCE

To be successful in this role, you will need:

• Strong communication and interpersonal skills
• Ability to work collaboratively within a team and seek guidance when needed
• Exceptional attention to detail in reviewing and documenting information
• Accurate and efficient data entry skills
• Ability to maintain confidentiality and handle sensitive information with discretion
• Ability to learn and navigate different systems quickly
• Willingness to learn and follow relevant protocols and procedures
• Previous experience in administrative roles, preferably in HR or data management (Desirable)
• Experience with MicrOpay, TANDA, Sharepoint, or Airtable (Desirable)
• Previous experience working with sensitive information while maintaining confidentiality (Desirable)

ABOUT THE Y

YMCA South Australia is a not-for-profit community organisation that has served the South Australian community for more than 170 years. With approximately 1,000 employees (and growing), we deliver programs and services across the state in settings including community recreation centres, swimming pools, health and fitness facilities, community centres, camps, early education and schools and youth services.

Our aim is to develop the whole person, helping all South Australians connect with a better life. Not only their physical fitness and capabilities, but also their sense of identity, purpose, hope and dignity; psychological health; resilience; social connectedness; lifelong learning; and their own contribution back into the community. All the elements that together constitute a full, healthy, productive, and satisfying life.

THE BENEFITS

• The opportunity to join a leading provider of recreation, community, and children's services
• Free access to YMCA South Australia's recreation facilities
• Culture of empowerment and growth with ongoing career development opportunities
• Supportive team environment of passionate professionals
• Discounted OSHC services
• Access to our Employee Assistance Program (EAP), Lifeworks

LIKE TO KNOW MORE?

For a confidential discussion about this opportunity, please contact Hao Lam at or at .

HOW TO APPLY

Does this sound like you? Then please send your resume and cover letter via APPLY NOW!

You must address the key selection criteria in your application.

Applications close 11th March 2025.

Please note, only shortlisted applicants will be notified.

COMMITMENT TO SAFEGUARDING CHILDREN

At the Y, we are committed to empowering all Children and Young People to feel safe and be safe, at the Y, in their families and in their communities. As such, we ensure that all of our candidates are appropriately screened to make sure that the right people are in the right roles. This includes:

• National Criminal History Record Check
• Working With Children Check
• International Criminal History Record Check where applicable

YMCA South Australia is an equal opportunity employer and is committed to safeguarding children, young people and other vulnerable people.