Caulfield Grammar School is an internationally recognised, independent, co-educational school committed to providing exceptional educational opportunities from Early Learning through to Year 12. With over 3700 students across 3 campuses and our Student Experience Programs in Yarra Junction and Kakadu, Caulfield Grammar passionately strives to deliver innovative specialist educational programs enabling quality learning every day, in every experience, for every learner, for life.
The Role
Reporting to the Philanthropy and Foundation Manager, this role acts as a central point of administrative contact for the Philanthropy team and is responsible for providing timely and trusted administrative support for Caulfield Grammar School's advancement, donor relations, major gifts, campaign, annual giving, bequest and stewardship programs.
This is a 2-year fixed-term position, offering part-time hours at 3 days per week. The days are flexible, but the role requires onsite presence and is based at the Caulfield Campus with some regular travel to other campuses as required. Occasionally, evening work may be required 1-2 times per term.
Key Duties
- Act as the primary administrative contact for the Philanthropy Team, providing support across donor relations, major gifts, campaigns, annual giving, bequests, and stewardship programs.
- Process gifts and donations, maintain donor records (including pledge reminders), and liaise with the Finance Team as needed.
- Conduct research on prospects to inform fundraising strategies and maintain accurate records in the CGS database for reporting and analysis.
- Prepare data, merge communications (letters/emails), and produce reports for the School Council, Foundation Board, and publications.
- Manage the annual donor recognition list and support fundraising events.
- Ensure the efficient operation of the team through administrative tasks, communication, and collaboration to meet collective goals.
- Model and live the Caulfield Grammar School values and behaviours.
Skills and Experience
- Experience supporting philanthropic/major gift programs and delivering timely and successful outcomes, preferably in an educational environment.
- Excellent IT skills in Microsoft Office Suite, particularly Word, PowerPoint, Excel, and Power BI.
- Experience working with databases, including but not limited to completing data entry tasks, extracting information, and creating reports.
- Experience working in an administrative or development/fundraising environment will be highly regarded.
- Strong written and verbal communication skills to engage with and build relationships with internal and external stakeholders.
- Excellent organisational, event management, and project management skills.
- Knowledge of, and experience in, the education sector will be highly regarded.
- Relevant tertiary qualifications and/or experience and current Victorian driver's licence.
- Hold or willing to obtain an Employment Working With Children Check.
Why Caulfield Grammar School
Our culture is defined by the five values: Pursuing Excellence, Inspiring Creativity, Thriving Together, Embracing Diversity, and Living Wholeheartedly. These values guide the way we work together with passion and authenticity based on our guiding principle of a Mind for Life.
For more information about pursuing a career of excellence at Caulfield Grammar School, please visit our Employment Page.
Our Benefits
- Competitive base and 12.5% Superannuation.
- Continuous professional development opportunities.
- Access to outstanding facilities and resources.
- Health & Wellbeing activities throughout the year.
- Employee Assistance Program (EAP).
How to Apply
Please submit your application by clicking on the APPLY button to be directed to our website. Applications will be reviewed and screened upon submission.
Enquiries:
Caulfield Grammar School is committed to ensuring the safety and wellbeing of our School community. All employees, direct/indirect contact volunteers, third party contractors and external education providers are required to comply with our Child and Youth Safe Policy and our Child and Youth Safe Code of Conduct.
Applicants will be required to undergo background checks as per the Schools Security Vetting Policy and guidelines.
