Mirvac's people are our most valuable asset. We are proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work.
We also offer a number of competitive and unique benefits for permanent employees including:
- Industry-leading Leadership and Professional Development Programs
- Generous Parental Leave Policy
- Unlimited Volunteer Leave and National Community Day
- Mirvac Pride Committee
Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For over 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking.
Our opportunity
As Portfolio Administration Manager, you will be responsible for providing efficient and professional support to ensure the delivery of property related administrative tasks across the Asset Management Portfolio. This role requires attention to detail and the ability to work within tight timeframes, ensuring business productivity, efficiency, and governance.
This role is a 12-month maximum term contract.
In this role you will:
- Review and manage lease-related documentation (leases, bank guarantees, insurance certificates)
- Ensure accurate data input of all lease related information and collation of associated documentation
- Review monthly Tenancy Schedule lease information via lease audits and update as necessary ensuring 100% accuracy
- Process rent review increases in system and generate rent review letters
- Process and review for accuracy monthly tenant charges (recurring and sundry) and generate tenant rental invoices/statements with accompanying letter and supporting evidence
- Collection of independent tenant arrears regularly being 7, 14 and 21 days each month including phone calls, email reminders and letters in accordance with set KPIs
- Ensure arrears collection commentary is regularly maintained and reported to both Portfolio and National Credit Control teams
- Review and reconcile tenant accounts in accordance with business operational procedures
- Process all lease outgoing adjustments/estimates and generate Outgoings letters and statements (including Marketing) in accordance with lease requirements and relevant State legislation
- Partner with Mirvac Accounts Receivable Team (OTC) to ensure all queries are addressed and unallocated cash is applied within 24 hours
- Raise purchase orders for Directly Recoverable and Non-Recoverable expenditure
- Verify and update Non-Financial Information, e.g. tenant contact details
- Work with Business Solutions and National Managers on adoption and implementation of portfolio-wide initiatives, improvements, and projects
- Demonstrate leadership behaviours and drive collaboration within the Portfolio team and broader Mirvac team
- Assist with any other administrative tasks as requested by the Portfolio team
Your point of difference
The ideal candidate will have prior experience in a relevant property related role. You have the ability to reconcile and understand tenant accounts and are an exceptional communicator, with the confidence to liaise with stakeholders at all levels. You have a proactive and self-motivated approach with the ability to solve problems, improve system and procedural efficiency and effectiveness, and resolve issues as they arise. To be successful in this role, you will have exceptional organisational skills with the ability to prioritise work effectively.
All of these attributes are preferred, if you think you may be the right fit for the role please still apply.
