Senior Administration Officer, School of Nursing and Midwifery

Senior Administration Officer, School of Nursing and Midwifery
Sydney Campus
Full-time, Continuing contract

• Rewarding opportunity
• Friendly and collaborative environment
• $84,837 - $93,296 pa (Level 5) + 14.25% superannuation

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

The School of Nursing & Midwifery offers an extensive range of quality accredited undergraduate, postgraduate programs and professional development courses that are designed to provide opportunities for the student to engage in the classroom through professional workplace experiences. Our School is distinctive for its teaching culture, delivery of quality contemporary education and its pastoral care mission. We are able to do this through the dynamic learning experiences made possible by the teaching staff, the collaborative and strong external partnerships with industry and engagement with alumni and the community. All of our courses are delivered by experienced clinicians and academics ensuring materials and content are evidence based, contemporary and future focused.

The Senior Administration Officer provides effective and efficient administrative support to the School of Nursing and Midwifery, working in collaboration with academic and professional staff to ensure the smooth operation of the School. Reporting to the Administration Coordinator, this position is responsible for supervising the administrative team and overseeing the administrative functions within the school.

Administrative Support:

• Provide high level administrative support to the School of Nursing and Midwifery, including scheduling meetings, preparing documentation, records management and communicating with key stakeholders.
• Work accurately with detailed information; including undertaking data entry, maintaining spreadsheets, managing correspondence, collating data for reports, and under direction, prepare a range of written communication.
• Provide financial support by maintaining financial records systems, processing payments, purchase orders and invoicing ensuring that it is monitored and reported.
• Assist with and contribute to submissions, statistical summaries, data sets and report compilation and other material related to placements and student outcomes as required.
• Participate and undertake project work in collaboration with school and or faculty.
• Assist the Head of School with the management and review of policies, procedures, guidelines and forms.
• Provide excellent customer service to students and University stakeholders by providing quality responses to a wide range of queries, from students, staff, and external partners whilst liaising closely with other areas of the organisation to provide timely and accurate information.
• Respond to enquiries from students, staff, and external partners, providing timely and accurate information on clinical placements.

Team Support and Supervision:

• Support the School Manager and Administration Coordinator in overseeing the administrative function by managing the daily workload of the School's administration team, ensuring the delivery of high service standards and efficient administrative support.

Collaboration and Stakeholder Management:

• Coordinate and collaborate with the Head of School and Academic staff to ensure efficient timetabling and scheduling for the teaching function, ensuring accurate documentation and processing of grades and student information, utilising the University's enterprise systems.
• Organise events and workshops, including orientations and training sessions, ensuring smooth execution and logistics.

Process Improvement and Program Development:

• Assist in identifying and implementing process improvements and program developments in line with university objectives and best practices.
• Comply with all other reasonable training and duties as identified by the line manager (or delegate).
• Comply with University policies and procedures in all aspects of their work and conduct.

• Possession of a degree qualification with relevant experience or an equivalent combination of experience, education and training.
• Demonstrated administrative capability with previous experience within a university or tertiary environment, would be highly desirable.
• Highly developed communication skills, with the ability to build effective relationships, engage and influence a diverse range of stakeholders.
• Excellent operational, organisational and administrative skills, with the ability to prioritise tasks and manage competing deadlines in a dynamic environment.
• Demonstrated high level of competency in using administrative and management software to track and report on School information and data such as Microsoft Office Suite (Word, Excel, PowerPoint), Adobe, Timetabling and Database programs (Allocate, Sonia, CELCAT), and video-conferencing tools.
• Well developed understanding of the contribution that policies, procedures and data sets make to the achievement of the University's strategic objectives.
• Ability to work independently and across multifunctional teams, showing initiative and a solution-focused approach and providing a high level and responsive service.
• Proven record in the preparation of high-quality documentation with excellent accuracy and attention to detail.
• Knowledge of relevant industry standards, regulatory frameworks, and accreditation requirements for clinical placements in nursing and midwifery programs is desirable.

• Fast paced environment with opportunity for professional growth.
• Generous training and development opportunities.
• Join the University supporting its students and staff to achieve their career goals - in a personal and positive environment.

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date: 18 March 2025

For further information on how to apply, please visit: How to apply Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Please direct your queries regarding this role to Janette Tam,

Unsolicited contact from recruitment agencies will not be entertained.